Note: You just have to love the repeated use of the phrase "confidentiality is necessary to the proper conduct" of government business. Proper conduct is what's been missing at board meetings
From Tuesday's board agenda:
Resolution to Adopt Policy
Presented for Board of Education Approval May 27, 2008
WHEREAS, Ohio Revised Code Section 121.22(G) authorizes the Board of Education to go into executive session to discuss certain matters that are confidential by law, or when confidentiality is necessary to the proper conduct of the Board’s business; and
WHEREAS, Ohio Revised Code Section 102.03(B) provides that no public official shall disclose or use, without appropriate authorization, any information acquired in the course of the official’s duties that is confidential by law, or when confidentiality is necessary to the proper conduct of government business; and
WHEREAS, the Board desires to act in furtherance of these laws and the public policy supporting these laws, and for the proper conduct of its business; and
WHEREAS, the Board also desires to allow family members and other persons to reach Board members in the event of an emergency;
THEREFORE, be it resolved that the Board hereby adopts the following policy:
SAFETY AND SECURITY OF EXECUTIVE SESSION
Board members shall not take any electronic communication devices into an executive session entered into for any reason authorized and/or required by the Sunshine Law. “Electronic communication device” shall include, without limitation, any audio or video recording device, cell phone, BlackBerry®, personal data assistant, pager or other two-way communication instrument. A medical device, such as a hearing aid, used solely for the purpose of amplifying sound, shall not be considered an “electronic communication device.”
Except as otherwise expressly provided in this policy, Board members shall leave all electronic communication devices and all personal effects or accessories that could be used to conceal such devices, such as brief cases, purses, backpacks, book bags and overcoats, in the secure possession of the treasurer or designee before entering into executive session.
The treasurer or designee will monitor the electronic communication devices in his or her secure possession during executive session. In the event of an emergency communication, the treasurer or designee will interrupt the executive session to notify the Board member receiving the communication. The Board member shall be excused from executive session to attend to the emergency communication. A Board member who does not wish to have his or her electronic communication devices monitored while the Board is in executive session shall express this intent to the treasurer in writing, and the intent will be honored unless and until it is revoked by a subsequent written notice.